Find out the basics of holding an annual meeting for your S corporation. Before yearend, companies must file their annual meeting minutes with their other entity records.Most states require that S corporations keep meeting minutes. Here's what you need to know about minutes, why you should keep them, and how they should be kept. It typically addresses the company's annual report, board of director elections, new business ventures, changes to internal procedures, and dividends. In this guide, we'll discuss what S Corp board meetings are, who's required to attend them, the format to be followed, etc. Annual Meetings: S corps must hold at least one annual shareholder meeting and record minutes. File Form 8K To Announce Voting Results. If you are a corporation, for-profit or non-profit, you are required to have a meeting once a year to meet with the stockholders. To create a free account, please fill out the form below.