Hold Your Annual Board Meeting: When, Where, and What to Do Reasons to hold your meeting, what to discuss, and how to conduct the meeting. Meetings must cover legal and regulatory requirements, such as director elections, providing shareholders a "say on pay" and votes on various other matters.Figure out the key issues to cover with your top management at the annual board meeting. Why hold an annual meeting? A reporting company must comply with the SEC's proxy rules whenever its management submits proposals to shareholders that will be subject to a shareholder vote. Figure out the key issues to cover with your top management at the annual board meeting. We Occasionally Reacquire Property. SUNY is here to help you understand the process, navigate delays, and complete your FAFSA as you apply to any SUNY school. The Annual Meeting will begin at approximately a.m.