Get insights on how to run a board meeting effectively, covering everything from preparation to execution for successful outcomes. We share six steps for how to run a volunteer board meeting that's both productive and effective.How to run a successful board meeting. Find out what goes inside the board room, its purpose, members, and structure. Robert's Rules of Order governs most nonprofit organizations with boards of directors. Use this cheat sheet for parliamentary procedure. Executive sessions provide a forum for sensitive topics that require the utmost confidentiality. This article outlines the stepbystep process to follow when voting. We have put together this guide to chairing a board meeting and a script example to help you out. Directors attend Board and Board Committee meetings and devote sufficient time and effort to prepare for those meetings.