The main purpose of the annual shareholder meeting is to elect the corporation's board of directors for the next year. Most states require that S corporations keep meeting minutes.Here's what you need to know about minutes, why you should keep them, and how they should be kept. Shareholders must have meetings, and the S corp will track their minutes. There's also a requirement for S corps to have annual meetings in New York State. It typically addresses the company's annual report, board of director elections, new business ventures, changes to internal procedures, and dividends. Small business is not excluded from being required to keep meeting minutes. Know what you need to include in your meeting minutes to stay IRS compliant. Annual Meetings: S corps must hold at least one annual shareholder meeting and record minutes. A successful annual shareholder meeting requires detailed preparation.