If the company has a form affidavit, ensure that details are accurate for the current year and enter the form in the minutes for the meeting. HOAs will hold regular monthly and annual meetings that cover a wide range of topics such as financials, property, residential living, and much more.We provide an LLC annual meeting minutes template to help your business easily record the minutes of your LLC's annual meeting. The stockholders may elect a successor to fill a vacancy on the board of directors which results from the removal of a director. This guide will help you file formation documents, get tax identification numbers, and set up your company records. When the Compliance Board decides at an annual meeting to propose legislative changes, it includes its proposals in the annual report. The agenda should include all topics of discussion and association business to be conducted. Section 1: The President shall make appointments to the following standing Committees: MCCMA Nominations Committee. MML Conference Planning Committee. The template can be filled out, saved, downloaded, printed, and signed at your leisure.