Chairman called meeting to order 9: 30am. 2. Enjoy our free minutes template for your corporation's annual board of directors meeting.Like all our forms, this template is intended for individual use. Public Body: Create a typed meeting notice, save it as a PDF; the file's name should contain the name of the Public Body and the Date of the Meeting. Enjoy our free minutes template for your corporation's first board of directors meeting. In this article, we'll give you examples of meeting minutes so that you can see how to write meeting minutes for your own organization's meetings. MassDOT Board of Directors meeting materials. Materials for 2025 meetings will be posted as they become available.