It's recommended that a nonprofit Board meet at least quarterly (4 times each year). By law, the Annual Meeting must be held once per year.An annual meeting of members must be held at the time and place stated in or fixed in accordance with the articles or bylaws. A board may choose to hold an annual meeting for the purpose of planning that year's activity. We provide an LLC annual meeting minutes template to help your business easily record the minutes of your LLC's annual meeting. This guide will help you file formation documents, get tax identification numbers, and set up your company records. In Minnesota, legally you need to have at least three board members, including a Chair and Treasurer, that hold a minimum of one meeting per year. Each year an LLC must file its annual renewal with the Minnesota Secretary of State's office. 2024 MAT Annual Conference. Rather, they can appoint officers and employ individuals to carry out the daily tasks of running the organization.