A motion making any of these defenses shall be made before pleading if a further pleading is permitted. Speak in a clear and concise manner. b.Board meetings are much more organized and efficient if you establish ground rules, create an agenda, and stick to them. Learn about city council meeting requirements, calculating a quorum, procedures and how councils take action. A resolution is essentially a formal, written expression of an approved motion. Step 1: Fill out the Motion form. Theoretically, the presiding officer is still a member of the assembly (assuming they were one to begin with), which gives them the right to make motions. In small boards or meetings smaller than about a dozen members, the chair normally makes motions and votes like any other member. Committee recommendations brought to Board for approval do not require second. • At Board meeting, committee chair makes the recommended motion.