An annual meeting of shareholders is held to discuss the needs of the corporation, review the previous year, and—most importantly—elect the directors. 2.2 Annual Meeting Time Here you'll fill in the exact date and time the annual shareholder meeting will take place every year.Capture the essence of your corporate discussions with comprehensive documentation of your formal meetings. A corporation in Nevada is recommended to hold an annual meeting of its shareholders or members. Date of Annual Meeting: Complete this form on the computer, then print it out and check off as each item is completed. A meeting of the units' owners must be held at least once each year. If the governing documents do not designate an annual meeting date of the units' owners, We will e-mail them to you in a PDF format for you print, sign, and keep with your other company records. Preview our Annual Meeting Worksheets here:. After the Conference, the Court will send out an updated Scheduling Order setting the discovery "cutoff.