Form with which the Directors of a corporation waive the necessity of an annual meeting of directors.
Meeting Do Board Within 10 Minutes In Pennsylvania
State:
Multi-State
Control #:
US-0019-CR
Format:
Word;
Rich Text
Instant download
Description
Form popularity
FAQ
Minutes may vary slightly depending on the state and the organization, but they typically include: Meeting date, time and location. Type of meeting. Names and titles of attendees and guests. Any absent board directors. Quorum. Notes about directors who left early or re-entered the meeting.
Record keeping: Minutes are important in a meeting because they are the official record for discussions, decisions and action items. Taking thorough minutes ensures directors have a point of reference for what occurred during the meeting at any point in the future.
It is important to have a designated minutes-taker for a meeting, but there is no one person who specifically must take meeting minutes. In some situations it is the company secretary, in others it is the executive assistant or the administrative assistant, for example.
Any board member can take board meeting minutes, although it is typically the responsibility of the board secretary.
They are a legal requirement that provides a historical account of important matters, ensuring transparency and accountability, and provides a means of communication between board members and stakeholders who were not present at the meeting.
The Pennsylvania Sunshine Act, 65 Pa. C.S. §§ 701-716, requires agencies to deliberate and take official action on agency business in an open and public meeting. It requires that meetings have prior notice, and that the public can attend, participate, and comment before an agency takes that official action.
Robert's Rules (Section -16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).
Yes. The Sunshine Act allows meetings to be recorded with an audio recorder or a video recorder.
More info
The Pennsylvania Sunshine Act, 65 Pa.CS §§ 701-716, requires agencies to deliberate and take official action on agency business in an open and public meeting. On average, annual meetings are given 30 days' notice before the meeting.All public sessions will begin at am unless otherwise noted. Board meetings will be recorded for purpose of completing the required minutes. The Pennsylvania Sunshine Act requires agencies to record minutes of their open meetings and to make them available to the public for inspection and copying. Every member has the right to speak at least three minutes at a meeting on any item on the agenda. The Board shall permit the use of a consent agenda within the regular public meeting agenda, with the following guidelines: 1. The notice must include the place, date, and time of the first meeting and the schedule for the remaining meetings. 2. Disclosure of confidential personal information regarding students or staff. 3. May be made available within the minutes of each meeting. Voting.
