Conducting a successful annual meeting requires knowledge of the association's documents, planning, organization, preparation and execution of the plan. 1. How do I form a corporation?2. How do I form a nonprofit corporation? Corporations in Arizona are required to hold annual shareholder meetings at a time and place established in the bylaws. The two most important corporate formalities that all. There are no requirements to file meeting minutes but the state copies should be kept with the corporate records. Arizona income tax return for S corporations. Arizona law requires that the stockholders hold an annual meeting. Form an S corp in Arizona in 7 steps to avoid double taxation on corporate income. Typically, an association's bylaws will set forth the requirements of an annual meeting including the notice, quorum and voting.