Conducting a successful annual meeting requires knowledge of the association's documents, planning, organization, preparation and execution of the plan. Arizona law requires all Arizona corporations to hold a meeting of shareholders annually at a time stated in or fixed in accordance with the bylaws.The Maricopa County Board of Supervisors Formal and Informal meetings are open to the public and will proceed under ARS 38-431 et.al. Pre-registration is now closed. You may register for the Annual Meeting onsite in Phoenix beginning at pm on Sunday, November 3. Join CAS in Phoenix. Book your stay through the CAS to take advantage of special discounted rates for Annual conference attendees. Each city and town can design its own agenda format but in the absence of a local model we found this example to be thorough and user friendly. The board is typically required to hold a certain number of meetings per year, including the annual meeting. Individuals should arrive early, 1 hour prior to the start of the meeting to submit an inperson request to speak before the item is called.