This article will highlight some fundamental information about annual meetings, and offer a practical solution to how your HOA can conduct your next meeting. Every homeowners association must hold at least a few meetings throughout the year.Annual General Meeting Dates The University Council normally holds one annual general meeting (AGM) per year. Read on to learn about how to take effective minutesplus get a free HOA meeting minutes template for your next open or executive session! Notice of board meeting template. 5. 2. HOA meeting notice template. 6. 3.