The annual board of directors meeting, similarly must be noticed and must be held on the date, time, and place stated in the corporation's bylaws. 1. Statement of Information. 2.The forms constitute the bulk of those necessary for the day to day keeping of the corporate formalities in a California corporation. The Church Council shall meet within fifteen days after the Annual. It typically addresses the company's annual report, board of director elections, new business ventures, changes to internal procedures, and dividends. The City Clerk's Office will let you know if you qualify and when vacancies will occur on the Board or Commission you are interested in. They shall present a complete and accurate report of the finances at each Board meeting and at the annual meeting of members.