Follow our 5 simple steps on how to write minutes effectively. Plus, scroll down to access an easy-to-use template!Our easy-to-use Board Meeting Minutes Submission Form. Simplify the process of recording discussions, decisions, and action items. Board Meeting Agendas. Public access to the in-person meeting will begin 30 minutes prior to the start of the meeting. Use this form if you do not wish to speak but would like to submit comments for the Board of Supervisors meeting to be part of the record. Now you can complete your form online, print it, sign it and mail it to the Clerk of the Board. The Board of Public Utilities normally meet at PM on the 2nd and 4th Monday of each month. Meetings take place at the Art Pick Council Chamber.