A county governmental body shall post notice of each meeting on a bulletin board at a place convenient to the public in the county courthouse. The Planning Commission holds a public meeting two times a month on the second and fourth Wednesday of the month in the Board Room located at 1901 S. Alamo.Send homeowners notice of the open forum well before the meeting (at least 72 hours) so they have time to prepare their feedback or questions. Those who would like to speak during the meeting should include their name, telephone number and item on which they would like to speak on their message. Established for the specific district. 402. The above findings of the board shall be incorporated into the official minutes of the board meeting in. Prepare a timed agenda. Apply for, renew or cancel your Short Term Rental (STR) permit. Report an STR Violation Learn more about Short Term Rental (STR) enforcement. The notice must also state the date, hour and place of the meeting.