Our easy-to-use Board Meeting Minutes Submission Form. Simplify the process of recording discussions, decisions, and action items.Select the meeting you want to participate in. Keep your meetings on time and on track—put together an agenda ahead of time using designer-created customizable templates. See upcoming and previous board and committee meetings with posted agendas and reports. Start with a customizable meeting minutes template for an easy-to-tweak layout for all your minutes notes. VIA conducts Board Meetings of the VIA Board of Trustees and Advanced Transportation District once a month. S and submit an application online. Housing Commission meets on the fourth Wednesday of the month at a.m. All meetings are held in person and online unless otherwise stated.