Written notice of the annual meeting must be given at least 30 but no more than 60 days before the scheduled meeting. The agenda typically includes key aspects such as financial performance review, appointment or reappointment of directors, and key policy decisions.1. Statement of Information. 2. All records from special or annual meetings must be included in the minute book. There are no requirements to file meeting minutes but the state copies should be kept with the corporate records. CORPORATE NAME: SAN DIEGO CA 92130-2066.