Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template. Approved official minutes are also posted on the District website, under Board Meetings.Your application will remain on file for one year from the date of submission. During the year, your application may be considered for unanticipated vacancies. Meeting was held at Village Hall, 309 S. 2nd Street San Jose, Illinois. Guide to Council Meetings.