Please include the agenda item number on your email or letter. Here, you'll discover everything you need to know about board meeting minutes and how to take them with examples and a meeting minutes template.Regular Board of Trustee meetings are held every second and fourth Thursday of the month. All regular meetings are open to the public. List or Update a New Meeting. Use this form to add, edit, or remove a listing from our meeting directory. We have created a sample board meeting agenda template your board can use immediately.