Texas law requires property owners' associations to hold at least one annual meeting of their members. Open meetings give homeowners a way to participate in the board's decision-making.Learn how to maximize effectiveness of your next open meeting agenda. Today's video is going to be about running your board meetings. The Texas Open Meetings Act Made Easy. Get insights on HOA board meetings, including best practices, agendas, and tips for effective decision-making to enhance your HOA governance. The Basics for Conducting a Meeting? To conduct business, a deliberate assembly must have the following: • a quorum of members;. Robert's Rules are used to supplement any procedures not specifically stated in a board or commission's bylaws.