List each position or committee, board member's name, what was reported, and any decisions, actions, or motions that were taken. List of attendees, including names of directors, officers, and shareholders present.Note any individuals absent or excused. First Board of Directors meeting minutes template. Free corporate form for recording the minutes of the first directors meeting. Edit, sign, and share utah minutes meeting online. No need to install software, just go to DocHub, and sign up instantly and for free. Open Meeting Recording and Minutes—. Written minutes and a recording shall be kept of all open board meetings except site visits or. XXXX Planning Committee: Meeting Minutes.