Purpose: Use this document to form your Virginia LLC. Filing Options: You may submit this form three ways: 1.If an LLC wants to voluntarily cancel its existence, then it must file the Articles of Cancellation with the Clerk's Office. LLC annual meeting minutes record these activities, note the members in attendance, and document any other motions as well. Virginia Stock Corporation Act (VSCA) Section 13.1654, generally requires Virginia corporations to hold an annual meeting of its shareholders. Find information on how to file articles of incorporation for your Virginia profit or nonprofit corporation. A Virginia Operating Agreement creates the policies and procedures for your LLC. Our free, attorney-drafted templates can get you started. A business entity cannot be its own registered agent in Virginia. A corporation shall hold a meeting of members annually at a time stated in or fixed in accordance with the bylaws.