Every public body shall give notice of the date, time, location, and remote location, if required, of its meetings. A corporation shall hold a meeting of members annually at a time stated in or fixed in accordance with the bylaws.What is a "meeting"? What is an HOA Meeting? HOA meetings can dictate the efficiency of your community management. The DC Condominium Act requires that all meetings of a Board of Directors be open to all members of an Association who are in good standing. VFOIA requires that minutes be in writing (§2.23707). Although this may seem like common sense, it is a requirement for a reason! The Clerk of the Board is directed to bring copies of Annex A and B to all meetings of the Board, so that these forms may be filled out when necessary.