The waiver of notice of annual meeting is the form needed to document that all stockholders agree to actions in a held meeting without notice. Hold Your Annual Board Meeting: When, Where, and What to Do Reasons to hold your meeting, what to discuss, and how to conduct the meeting.Free waiver of notice template for an annual directors meeting. How to use a waiver of notice for your annual board of directors meeting. This guide outlines some of the basics about preparing for and conducting an annual stockholder meeting of a Delaware corporation. Determining the options available for annual meetings requires an analysis of relevant state corporate law as well as the organization's governing documents. Free annual shareholder meeting minutes template. How to hold an annual shareholder meeting and document your corporate minutes. The annual board of directors meeting, similarly must be noticed and must be held on the date, time, and place stated in the corporation's bylaws. Many states allow domestic companies to hold virtual or hybrid annual shareholder meetings.