Read tips and strategies for writing minutes for a meeting to ensure you have an effective and productive board meeting. Knowing how to take minutes at a board meeting means understanding the role of minutetakers before, during and after the board meets.The fastest, most effective way (in my opinion obviously) is get everyone in the same meeting and run down the current workload in 10 minutes. If the private interaction is unavoidable, a board member should disclose ex parte communication at the next board meeting so it can be included in the record. The spokesperson and the total presentation to the board must be limited to no more than ten (10) minutes. Taking accurate board minutes is an obligation of every organization. Here is an example of how you can take minutes from executive sessions as part of the minutes of the open or public meetings. Anyone wishing to address the BOC concerning a public hearing item should complete and submit the BOC Public Comment Form on the Town website. Proponents and opponents shall each be given three minutes of time to speak and may choose to allow one speaker to utilize the time. What's supposed to go in the minutes anyhow???