When boards can't notify all attendees before a meeting, their bylaws may allow a board to send out a waiver of notice. The board meeting protocol dictates the steps a business takes to organise and execute a meeting of the board of directors.Regular sessions, also known as Open Meetings, are the most common homeowner association gatherings, usually held monthly, quarterly, or as needed. The ByLaws indicate that the officers will serve until their successors are elected and conduct their first official meeting. Zenda Bowie, Director of Field Services and Parliamentarian for (GSBA) shares board meeting minutes must-haves including 8-things-you-should-never-miss! The board needs information at a level that will help inform the discussion and trigger questions, and they need it before the meeting. An emergency board meeting may be called to discuss immediate issues affecting the business or organization. Learn about the key steps.