Welcome Letter and DOE Login. Here are 10 things your welcome letter or email to new members must include plus a template that can be customized for your organization.This guide to welcome letters includes three templates designed to help you appropriately greet and prepare new hires to join your company. New enrollments or changes in enrollment for active employees must be processed through the HR Connect Benefits Unit, which acts as a liaison between NYC. Please print and fill out the new hire forms listed in the appropriate category. You must report newly hired or rehired employees who will be employed in New York State within 20 calendar days from the hiring date. If your department didn't set up your phone for you prior to your start date. Simply call 212-217-HELP (4357), and press 21 for Telecom. Remember, your new employee's first week is overstuffed with new hire orientation information. Break your email welcoming new employees into chunks of text, subheadings, bullets, and highlight important parts in bold.