There's much to learn about your new job and our department. Sample New Employee Welcome Letter from the EEO Officer.New Hire Welcome Letter Template. What to include in a new employee welcome letter? A welcome letter confirms the employee's decision to accept the position and helps the employee feel wanted and welcomed. Don't overwhelm your new hire. This new hire welcome letter should focus on the first day rather than provide a full orientation. Send the new hire an official welcome email or letter immediately following the job offer and acceptance. A printable checklist template can serve as a guide for new employee orientation or a new hire checklist. The welcome letter confirms what the new employee is expected to do on the first day of employment.