Time to welcome a new employee to the team? Check out our template for writing a new employee welcome letter from the CEO.Craft a topnotch new employee welcome email with tips and examples to cover essential information for a smooth onboarding experience. In addition to the guide, the templates First Meeting Guide (PDF) and Welcome Letter Template (DOCX) are provided to assist with important communication. What Are the Best Practices for Writing a Welcome Letter? What to include in a new employee welcome letter? Clarify the job role that the new employee will fill and the responsibilities it entails. One of the most important forms you have to give to a new employee that walks into your office is an I-9 form. Does the supervisor have one-on-one meetings set up with the new employee to discuss their training progress? Welcome, to the University of Illinois System!