You might be thinking, "How do I write a welcome letter? First, it makes your new board member feel excited about the opportunity to join your organization, and second, it sets them up for success.Include some of the things that the new board members can expect in the coming days, such as a welcome party or an upcoming board meeting. 2. This manual will help you understand your rights and responsibilities as a director so that you can effectively carry out these duties. Here are a few ideas to help the newcomer feel more comfortable: Send a welcome letter to the new board member once appointed. Letter from the Board President and State Superintendent. Review your new hire letter for your New Employee Orientation date. On your first day, please bring the completed payroll and retirement forms. The board and its committees should maintain confidentiality in the selection and recruitment process. Welcome to the Board of Appeals.