First, it makes your new board member feel excited about the opportunity to join your organization, and second, it sets them up for success. You might be thinking, "How do I write a welcome letter?Please contact me if you have any questions, and again, welcome! You have made a sound investment in your professional future. Here are a few ideas to help the newcomer feel more comfortable: Send a welcome letter to the new board member once appointed. Subject: It's official…you are one of us! Greetings Merit Members! Thank you all for the warm welcome as Merit Network's President and CEO. On the hunt for new board members in your homeowners association? Learn how to write an HOA board member recruitment letter here!