What should a great welcome email or letter look like? 1. Go to the State of Minnesota Self Service portal 2.Sign in using the instructions and sign-in information found in the Onboarding OneStop email. What Are the Best Practices for Writing a Welcome Letter? A wide variety of state and federal paperwork to file when you hire an employee. Here we guide you through the steps you ll need to take. Download our free templates to help you get started. Use the template as is or feel free to make it your own! Craft a topnotch new employee welcome email with tips and examples to cover essential information for a smooth onboarding experience. This paperwork for new hires allows the government to have the appropriate information not only for that new hire but also for your company.