How to send letters, books, photos, and more to incarcerated individuals in Pennsylvania. Here are 10 things your welcome letter or email to new members must include plus a template that can be customized for your organization.Please fill out the QR code questionnaire when you arrive (available at Back To School Night). A "thank you for joining" membership letter should include a personalized greeting to the new member. Use the member's first name in your salutation. Complement your welcome letter with a digital guidebook​​ Simply: write your warm, personable welcome note. 1. Enter the date at the top of the letter. Stroudsburg is a local government located in the heart of the Pocono Mountain region of northeast Pennsylvania. You'll get a letter in the mail when it's time to reapply. Activate your member portal and access your information on the go!