Sending your new eligible employee a welcome packet provides the tools needed to start utilizing the services UB has to offer. You must report newly hired or rehired employees who will be employed in New York State within 20 calendar days from the hiring date.Writing a welcome email to new employees is a great way to forge strong relationships with your team. Learn what goes into making these emails effective. Human Resources Policy Manual. Important Information for incoming freshman and new students. There's much to learn about your new job and our department. You must complete the application and submit it to the Office of Human Resources. Sending your new eligible employee a welcome packet provides the tools needed to start utilizing the services UB has to offer. Congratulations and welcome to FIT!