Send your new employee appropriate paperwork. At minimum, this should include an appointment letter and an employee information form.Here are 10 things your welcome letter or email to new members must include plus a template that can be customized for your organization. To help you successfully onboard new team members, WashU's Human Resources team has developed customizable templates, tools and checklists. As a new Washington Military Department employee, you are required to attend a New Employee Orientation (NEO). You should have received a welcome email. A customized onboarding plan has been developed with meetings, training, and other important touchpoints and introduce you to your role and responsibilities. What should a great welcome email or letter look like? The onboarding process should help your staff feel welcomed, acknowledged, and valued in the workplace. The onboarding process should help your staff feel welcomed, acknowledged, and valued in the workplace.