In addition to restitution, the Department of Court Records, Criminal Division collects fines and costs due Allegheny County for violations. Creating a payoff letter is essential to any loan or mortgage repayment process.Our free templates and this guide can help you get started. How to fill out the Payoff Request Letter Templates? Documents must be: Fully typed in black ink. Font size no smaller than 10 point. Use a standard business letter format with your name, contact information, and the date at the top. This is a standard form of payoff letter.