In order to process your homeowner mortgage servicing request, you must submit the following: Mortgage Servicing Request Form, Mortgage Servicing Fee. Creating a payoff letter is essential to any loan or mortgage repayment process.Our free templates and this guide can help you get started. You can search for, get copies of, or update property ownership records, such as deeds and mortgages. A deed is often referred to as a title. This is an example of a payoff letter used in a syndicated loan transaction. This payoff letter (including the defined terms such as Lenders,. Records Search Department Office Phone: (718) 618-3377 Location: 851 Grand Concourse, Rm. 118, Bronx, NY 10451 ALL SEARCH REQUESTS MUST BE IN WRITING. Create a Loan Payoff Letter online and download it as a PDF or Word document. Customize and print a blank Loan Payoff Letter for free.