Sample Forms, Policies, and Contracts. Sample Form of Payoff Letter.This is an example of a payoff letter used in a syndicated loan transaction. This payoff letter (including the defined terms such as Lenders,. Creating a payoff letter is essential to any loan or mortgage repayment process. Our free templates and this guide can help you get started. Provide a clear explanation: Your letter should acknowledge and indicate why something happened. Fill out the sections that are changed. Indicate your reason for requiring a corrected title. Mail loan payoffs to: Mail lease payoffs to: Mailing Address.