This document provides a sample payoff request letter that can be used as a guide. Create a Loan Payoff Letter online and download it as a PDF or Word document.Customize and print a blank Loan Payoff Letter for free. 1) Call the mortgage department and request an official principal payoff letter. Creating a payoff letter is essential to any loan or mortgage repayment process. Our free templates and this guide can help you get started. This is an example of a payoff letter used in a syndicated loan transaction. This payoff letter (including the defined terms such as Lenders,. Please include a per diem amount in the statement. This Payoff Transmittal Letter serves as a formal request to close your loan account.