1. Enter your personal information and amount owed. Create a Loan Payoff Letter online and download it as a PDF or Word document.Customize and print a blank Loan Payoff Letter for free. The Land Records Division is located on the 3rd Floor of the Fairfax County Courthouse at 4110 Chain Bridge Road, Suite 317, Fairfax, VA 22030. Creating a payoff letter is essential to any loan or mortgage repayment process. Our free templates and this guide can help you get started. For automatic monthly payments, complete a Loan Payment Authorization Form. Visit one of our convenient branch locations to make your payment in person. Fill in the blank form formatted to comply with all recording and content requirements. Please Note: Applicants should submit all application materials in electronic format only.