This is an example of a payoff letter used in a syndicated loan transaction. This payoff letter (including the defined terms such as Lenders,.Step 2: Format your letter​​ Next, include a paragraph that states your account number, address and phone number. A 10 day payoff is crucial to getting your old loans paid off during a refinance. Learn how it works from start to finish. The loan payoff statement includes your principal balance, any outstanding interest due, and potentially any prepayment penalty (if applicable). When your loan is paid off, your lender will send the lien release to the DMV.