A lender's payoff statement or letter will show the amount you need to pay to completely close out the loan. The Vehicle Payoff Sample Letter form is a crucial document for individuals aiming to transfer their vehicle loan to the State Department Federal Credit Union.The loan payoff statement includes your principal balance, any outstanding interest due, and potentially any prepayment penalty (if applicable). If you are looking to payoff your vehicle, there is a sample letter form that you can use as a guide. The letter should be professional and informative. How to fill out the Payoff Request Letter Templates? Find their phone number on your card or statement. Be persistent and polite. You could also continue to make monthly payments, but pay more than the required amount. How do I find out a Heartland Bank loan payoff amount?