To figure out how much is owed to completely pay off a loan, a borrower must request a formal loan payoff statement from their lender. The Vehicle Payoff Sample Letter form is a crucial document for individuals aiming to transfer their vehicle loan to the State Department Federal Credit Union.This is an example of a payoff letter used in a syndicated loan transaction. This payoff letter (including the defined terms such as Lenders,. The first step is to get in touch with your lender or loan servicer. You can find their contact information on your monthly statements. If you are looking to payoff your vehicle, there is a sample letter form that you can use as a guide. The letter should be professional and informative. Using a simple amortized loan as an example, I compute a loan payoff with Microsoft Excel. Creating a payoff letter is essential to any loan or mortgage repayment process.