Writing a letter to the bank about such a situation can be a bit daunting, but don't worry, I've got you covered! Please prepare a payoff quote according to the following information.The letter should include a clear statement of the payoff amount (i.e. A payoff statement should include the name and address of the lender preparing the statement and be addressed to the lender that requested the payoff. This is an example of a payoff letter used in a syndicated loan transaction. This payoff letter (including the defined terms such as Lenders,. A payoff statement should include the name and address of the lender preparing the statement and be addressed to the lender that requested the payoff. This is an example of a payoff letter used in a syndicated loan transaction. This payoff letter (including the defined terms such as Lenders,. Do you need a loan payoff request form?