Most documents maintained in the Department of the Secretary of State files are public records subject to disclosure under the Public Records Act. Filling out this form is straightforward.How can I request a payoff statement? Contact your servicing bank (where you make your monthly mortgage payments) and request a payoff statement. Customer must complete Form MVR618 (Statement of Weight Declaration). 4. Pay bills you received from us in the mail or set up a payment plan (bills only). Individual Taxes Make tax due, estimated tax, and extension payments. How to fill out the Payoff Request Letter Templates? Follow the waiver instructions on your traffic citation.