Creating a payoff letter is essential to any loan or mortgage repayment process. Our free templates and this guide can help you get started.This is an example of a payoff letter used in a syndicated loan transaction. This payoff letter (including the defined terms such as Lenders,. A mortgage payoff letter can come in two forms. One form tells borrowers the remaining principal amount and interest they have to pay to close out the loan. A copy of the application and proof of service must be filed with the Civil Division Manager's office in the county where the case was heard. We can provide you with samples of court forms that are available. We can provide you with guidance on how to fill out forms. That point be taken out of escrow and this letter was intended to document that fact.