Creating a payoff letter is essential to any loan or mortgage repayment process. Our free templates and this guide can help you get started.This article outlines the fivestep process of making your final loan payment. Step 1: Request a payoff quote. A payoff letter provides instructions on how to pay off a loan with a lump sum before the loan term ends. Learn how payoff letters work. This is an example of a payoff letter used in a syndicated loan transaction. This payoff letter (including the defined terms such as Lenders,. Maturity and complete the contemplated currency exchange. Delivery of the Bonds through the facilities of DTC is expected on or about May 3, 2012.