Please submit the following information with the form: Deed of Trust; Borrower(s) Signed Authorization; The Signed Loan Payoff Request Form. Create a Loan Payoff Letter online and download it as a PDF or Word document.Customize and print a blank Loan Payoff Letter for free. Creating a payoff letter is essential to any loan or mortgage repayment process. Our free templates and this guide can help you get started. Our free planning templates and tools are a great first step to plan your business. A mortgage payoff letter can come in two forms. One form tells borrowers the remaining principal amount and interest they have to pay to close out the loan. This Payoff Transmittal Letter serves as a formal request to close your loan account. Serving New Jersey since 1927, Columbia Bank offers personal and business banking services to our customers.