How Do I Send Funds For A Payoff? This form is furnished to give you a statement of actual settlement costs.Edit, sign, and share sample payoff letter for private mortgage online. No need to install software, just go to DocHub, and sign up instantly and for free. The document is a template for a letter requesting the payoff balance of a mortgage, including placeholders for personal and account information. Mortgage payoff: The seller will receive a payoff letter from their mortgage company, and the existing loan will be paid at closing.